Executive Assistant

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JOB PURPOSE

The Executive Assistant role is primarily an operational role, with a secondary administrative component. It would suit someone who has an interest in business, enjoys interacting with other team members and is willing to roll his or her sleeves up. The main attribute required is organisation – and the business would be willing to build this a broader project management skillset through external training such as PRINCE2.

JOB DUTIES

Operational

  • Establish and operate a central Project Management Office (PMO), responsible for co-ordinating initiatives across the business
  • Organise and schedule meetings both internally and externally
  • Liaise with the Board, senior management, clients and suppliers
  • Prepare agendas, perform research and take minutes
  • Set actions, responsibilities and deadlines
  • Follow up with senior managers across the business
  • Prepare and deliver regular presentations and reports
  • Prepare and edit ad hoc correspondence and communications
  • Maintain the electronic document management/ filing system

Administrative

  • Manage diaries for senior management on ad hoc basis
  • Book business travel arrangements on an ad hoc basis
  • Organise company events such as the regular Town Halls and staff parties
  • Ensure smooth running of office

 

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